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Important Messages

Message Date: 8/29/2018

Due to power issues in the House of the Temple that cannot be immediately resolved, our offices are closed for the remainder of the week. We will reopen on Tuesday, September 4.

Currently, our computer network and Internet access are both functioning. We will continue to monitor it and provide access to Sentinel as long as we have power to our internal network. We will also be monitoring and responding to emails during the time that our office is closed and access to email is available.

Have a Happy and Safe Labor Day Weekend!

Your Sentinel Team

Message Date: 7/31/2018

ATTENTION! VALLEY BILLING VALLEYS

The print file will go to the printer for the 2019 dues notices on Thursday, August 2, at 4pm, DST. If you have dues payments to be entered, please do so on August 1-2.

Thank you!

Message Date: 7/10/2018

2019 MEMBERSHIP CARDS

Valleys are beginning to receive the shipment of 2019 membership cards. If you Valley has not gotten them, they should arrive soon. We printed a 2019 card for all dues-paying members and dues remitted members that were in Sentinel as of May 9, 2018. All members initiated after that date will not have a 2019 card in the shipment. Computer Services received its supply of blank 2019 cards today, thus we will be printing 2019 cards for these new initiates. Please do not order 2019 cards for these new members as we will mail them to you over the next few weeks.

Message Date: 7/2/2018

2019 DUES ROLLOVER HAS COMPLETED

Please spot check member dues records to ensure that the correct amount is displayed. Please report issues ASAP to tfannin@scottishrite.org

Thanks!

Message Date: 7/2/2018

Comcast Outage

Comcast experienced a nationwide outage on Friday, June 29, due to two cut fibers. This outage affected many users attempting to connect to Sentinel. According to Comcast, service should now be restored to all customers.

Message Date: 6/29/2018

COMCAST OUTAGES

If you lose your Sentinel connection or cannot connect at all, please be advised that Comcast is experiencing major outages throughout the US. This situation is beyond our control. This is not a Sentinel issue.

Message Date: 6/28/2018

ANNUAL ROLLOVER OF MEMBER DUES TO 2019 BALANCES:

We have scheduled the annual rollover of dues process for Monday afternoon, July 2, at 1pm, EDT, pending any unexpected delays. At that time, the 2019 dues balance will be inserted into Sentinel for all dues-paying members. This process only takes about 15 minutes and is not expected to cause system down time. Once the rollover process has completed, I will let you know by posting a notice to that effect here under Important Messages. We ask that you review the new balances and let us know if you spot any problems.

Also, Monday morning prior to the rollover would be a good time for Valleys to run a “pre-rollover” Paid/Unpaid Roster. Then, once the rollover is completed, you can run a “post-rollover” Paid/Unpaid Roster. The roster is a point-in-time account of all member dues information and is located on the “Dues” tab in Sentinel. You have the option to create a pdf version or an Excel version. The decision to create these reports is entirely up to the Valley, but it is recommended.

Once the rollover is performed, members may pay their 2019 dues online. For Valleys that participate in the Valley Billing System, we will send the data file to the printer after the dues rollover has been confirmed a success. If you have payments that you have yet to enter, please update Sentinel before the Monday rollover of dues so that your members will not be billed again for a previously paid amount.

Best regards,

Your Sentinel Team

Message Date: 5/17/2018
Thank you Billing Valleys for your 2019 Dues Documentation Forms. All Billing Valleys have reported for 2019.
Message Date: 5/9/2018

2019 MEMBERSHIP CARDS

The print file for the 2019 membership cards has been delivered to the printing company. All Valleys should receive its shipment of cards by the end of June.

If the Valley address changes, please contact tfannin@scottishrite.org, so that we may update the shipping company. If your Valley did not submit instructions for printing and mailing the member cards, we used the address on file and last years instructions.

Thank you!

Message Date: 4/27/2018
Message Removed by SCCS
Message Date: 4/18/2018

Forms and Documents Library

The Document Library is up and running. Sorry, folks! I forgot to post a message when the issues were resolved. Access to the documents is based on your "Office" role. If you cannot see the documents, please contact tfannin@scottishrite.org.

Message Date: 3/26/2018

Forms and Documents Library

The Forms and Document Library is down for maintenance. It just came to our attention today that the permissions were not set correctly, which allowed a Valley user to upload a file. This caused the feature to malfunction. Please do not access Forms and Documents while it is under construction. We will post a notice here with instructions for use once the maintenance has been completed.

Thank you!

The Sentinel Team

Message Date: 3/15/2018

ATTENTION! VALLEY BILLING VALLEYS: MARCH DUES NOTICES

For the Valleys that instructed the Supreme Council to send out March dues reminders to unpaid members, those notices are going into the mail on Friday, March 16.

Supreme Council Computer Services

Message Date: 2/26/2018

REMOVAL OF 2017 SENIOR MEMBER EXEMPTIONS

To all Valleys that reported senior members for 2017, these exemptions were deducted from your annual per capita, and a list of these members was emailed to you during the week of February 19.

Because senior exemptions are effective for one year only, it is now time for us to remove these 2017 senior member exemptions from the 2017 member records to prepare for the 2018 per-capita year. We will perform this function on March 1.

Today, February 26, each Valley was emailed a 2018 Form 80s. You may begin submitting these exemption forms at any time. Valley Billing Valleys should submit the forms by June 11 to ensure that your seniors do not receive a 2019 dues notice. All other Valleys may submit up until December 31, 2018.

Message Date: 2/20/2018

CELEBRATE THE CRAFT 2018

Is your Valley preparing to Celebrate the Craft on May 19, 2018? Click here to find out how you can raise funds for your local Scottish Rite Charity, increase membership and much more!

For additional information on this event, please contact Jess Blossfeld at JBlossfeld@scottishrite.org or call 202-777-3187.

Message Date: 2/15/2018

2017 ANNUAL REPORT

The three sections of the 2017 Annual Report are now available in Sentinel. You will find these reports under the “Members” tab. Hover your mouse pointer over “Members,” and then click the “Supreme Council Reports” menu option. Next, look for "Report Types" labeled as Annual Alpha Member Listing, Annual Gains and Losses, and Annual Recapitulation.

Message Date: 2/12/2018

March Dues Notices

Thank you Valleys for responding the March Dues Notices Survey. All Valleys have reported.

Message Date: 2/1/2018

Service has been restored to fax line, 202-222-0292, Computer Services office. Fax line, 202-464-0487, remains out of service.

Message Date: 2/1/2018

THE 2017 PROCESSING YEAR HAS ENDED AND THE 2017 ANNUAL REPORTS ARE BEING FINALIZED

The 2017 processing year ended at midnight, January 31. We are working to generate the 2017 Annual Report and the invoices for the final 2017 per-capita assessment.

Also, we can no longer accept 2017 senior exemptions as once the books are closed for the year, they cannot be re-opened. We will begin accepting 2018 senior exemption forms in March. Please do not report 2018 senior exemptions until we send each Valley a new 2018 Form 80(s).

Message Date: 1/30/2018

FAX MACHINES OUT OF SERVICE!

We are experiencing interal phone line connection issues that have taken our fax machines out of service. Fax numbers 202-464-0487 and 202-222-0292 are offline at the present time. We will post a notice here when they come back online.

We regret this interruption in service.

Message Date: 1/22/2018

IMPORTANT! 2017 FINAL PER-CAPITA ASSESSMENT AND 2017 ANNUAL REPORT

The processing year for the 2017 Annual Report will end at midnight on Wednesday, January 31,EST. To ensure that your 2017 per capita is correctly assessed, please have all member status changes entered and finalized by January 28 to allow the Supreme Council Computer Services staff ample time to complete all processing.

Thank you!

Message Date: 1/3/2018

IMPORTANT INSTRUCTIONS FOR JANUARY 2018!

Our processing year for the 2017 Annual Report runs from February 1, 2017 until January 31, 2018. When submitting suspensions, demits, reinstates, affiliations, and expulsions during the month of January, please use an effective date of 12/31/2017. If you submit a status change during this time with a 2018 effective date, we will change the date to 12/31/2017, and the change will be included in the 2017 Annual Report. We will begin processing 2018 changes after the Annual Reports are generated on February 1.

Also, please enter your 2018 officers into Sentinel as soon as possible because these officers are listed in the online Member Portal. We will be emailing a 2018 Officer Form to each Valley, so you can either update Sentinel or return the form to us so that we can enter them.

Thank you!

Message Date: 12/22/2017

HAPPY HOLIDAYS FROM THE SENTINEL TEAM

Our office will be closed until January 2. If you have Sentinel access problems, contact tfannin@scottishrite.org.

Message Date: 12/14/2017

IMPORTANT DATES: All suspensions for “NPD” or “Other Causes” must be submitted via Sentinel by January 15. Additionally, all suspensions must have an effective date of 12/31/2017 or earlier. We do not begin processing any member status changes with a 2018 date until February 1.

1. Report 2017 suspensions by January 15, 2018

2. Report 2017 demits, deaths (2017 or earlier), expulsions, affiliations, and reinstatements by January 28.

Actives and Deputies Will Now be Approving Suspensions

Starting immediately, all suspensions must be approved by your SGIG or Deputy. This process will be transparent to the Sentinel user. You will submit the suspensions for “NPD” or “Other Causes” as you have always done using Sentinel. However, before Sentinel delivers the requests to the Supreme Council Computer Services for activation, Sentinel will now deliver the suspension requests to your SGIG or Deputy for review. Your SGIG or Deputy will then submit an electronic approval message via Sentinel to the Supreme Council Computer Services. Once we receive this message, we will update the member’s status to “Suspended.”

However, the SGIG or Deputy may deny the request. If the request to suspend is denied, the SGIG or Deputy will send a message back to the user who submitted the suspension for review. This return message will appear in the Sentinel notification message box which is located on Sentinel’s black menu bar. If a message is available, the box will be outlined in red and will tell you the number of messages that are available. Click the icon to open the message box.

Because the suspension reports will go to the SGIG or Deputy to be approved or denied, we must ask that the Valleys submit their suspensions by January 15, 2018, to allow time for them to be reviewed and activated. Therefore, please report your suspensions as soon as possible.

For all other status changes, such as demits, deaths, and reinstatements, you have until January 29 to report, as these types of changes will continue to come directly to the Supreme Council Computer Services for immediate activation.

Message Date: 12/12/2017

IMPORTANT! PLEASE READ REGARDING THE GRAND COMMANDER’S 2017 REINSTATMENT PROGRAM

The Supreme Council Membership Services Department is contacting suspended Brothers as part of the Grand Commander’s 2017 Reinstatement Program. This program stipulates that if the member responds that he is interested in restoring his membership, then Membership Services immediately reinstates him and sends him an invoice for 2018 dues as well as a 2018 membership card. The member then has until November 2018 to pay his 2018 dues. If he has not paid his 2018 dues by next November, the Supreme Council staff will remove him from the Valley's roles by suspension for non-payment of dues.

THE VALLEY WILL NOT PAY 2017 PER CAPITA FOR ANY MEMBER REINSTATED UNDER THIS PROGRAM! THE PER CAPITA WILL BE AUTOMATICALLY DEDUCTED FROM THE 100% PER CAPITA INVOICE THAT THE SUPREME COUNCIL OFFICE OF FINANCE SENDS THE VALLEY IN FEBRUARY 2018.

If you have questions or concerns about this program, please contact Judy Fletcher, jfletcher@scottishrite.org or call 202-777-3114.

The Supreme Council departments of Membership Services and Computer Services thank you for your cooperation as we work to bring back members to the Scottish Rite and to your Valley!

Message Date: 11/6/2017

Sentinel users:

Be alerted to the fact that all suspended members who are in the Sentinel System were edited to reflect the removal of very old dues amounts and replaced with 2018 current dues to prepare for reinstating brothers wishing to come back into the Scottish Rite under an amnesty program for current dues only.

This write off only affects members suspended in years before 2015. Last year this program was responsible for over 300 members coming back into the Scottish Rite across the Southern Jurisdiction.

Message Date: 12/9/2016
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