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Important Messages

Message Date: 7/15/2020

2021 DUES BILLING AND INCORRECT CODES IN SENTINEL

While performing our pre-billing audits of member records, it has come to our attention that some Valleys are using the 50-Year Dues Waived code in combination with Per-Capita Only. This is not in accordance with the instructions sent to all Valleys. If you are billing 50-year members any amount at all, you have to set them to 50-Year Pay Dues. If you combined 50-Year Dues Waived with Per Capita Only, or any Special Dues Code, or a Regular Dues amount, then no balance due was inserted into the members record. If you wish to make corrections, you must make them no later than Thursday, July 16. However, because the rollover to the 2021 dues year has been completed, you will have to manually change the Dues Code to 50-Year Pay Dues and manually insert a balance due into the member's dues record.

Also, some Valleys set their senior members to Per Capita Only. The Supreme Council does not assess per capita on senior members. Thus, these members will not be billed $30. All senior exemptions with a balance due for 2021 have been changed to General Remit and No Dues Assessed.

If you would like a copy of the dues instructions that were emailed to each Valley Secretary, please email SCCS@scottishrite.org. We will be happy to provide the instructions.

Thank you for your cooperation!

Supreme Council Computer Services

Message Date: 7/10/2020

THE ROLLOVER TO 2021 DUES IS COMPLETE

We have inserted the 2021 dues into each member record based on the dollar amounts each Valley reported on the 2021 Dues Documentation Form. Please review member records to ensure that the balance due is accurate. You may report issues this weekend to SCCS@scottishrite.org or call Computer Services and leave a message. Our office will reopen on Monday morning at 7am.

The file to print the annual renewals is due at the printer on Wednesday, July 15. If you have dues issues to report, please do so by the close of business on Tuesday by 5pm, DST.

Thank you!

Supreme Council Computer Services

Message Date: 7/10/2020

INSERTION OF 2021 DUES BALANCE

The annual rollover of dues is scheduled for today pending any unanticipated issues. We will be inserting the 2021 dues year into each members record with the 2021 balance due for dues-paying members. We will let you know when the process has been completed. Check back here for updates.

Your Sentinel Team

Message Date: 5/27/2020

2021 DUES DOCUMENTATION FORMS

All Valleys should have received a 2021 Dues Documentation Form emailed to them over the past two weeks. This form allows the Valley to provide instructions on how member renewal notices are printed. Thus, it is very important that each Valley submit a completed form. The due date of the form is June 18; however, we greatly appreciate receiving the forms as soon as possible.

If you did not receive the form, have questions about the form or cannot open the pdf document, please contact sccs@scottishrite.org.

Thank you!

Supreme Council Computer Services

Message Date: 5/5/2020

ANNUAL ROLLOVER OF MEMBERSHIP DUES AND VALLEYS NEW TO THE UNIFIED VALLEY BILLING SYSTEM FOR 2021

The annual rollover of membership dues will take place this year on or about July 10. This is the process by which the 2021 dues balances are inserted into the member records of all dues paying members. The Supreme Council Computer Services will email a Dues Documentation Form to all 217 Valleys in May. The Valleys will use this form to provide Computer Services with instructions for printing and mailing your notices. Because all Valleys will participate in the Unified Valley Billing System for the 2021 dues year, all Valleys will receive a Dues Documentation Form.

If your Valley is new to the billing system for the 2021 dues year, and you have not responded to emailed notifications sent out by the Supreme Council Computer Services staff, please contact us as soon as possible.

Valleys new to the billing system this year in the Orients of Alabama through Nevada should email jkraus@scottishrite.org. Valleys new to the billing system in the Orients of New Mexico through Wyoming should contact tfannin@scottishrite.org.

Message Date: 4/7/2020

MESSAGE FROM THE GRAND COMMANDER REGARDING SUSPENSIONS

Brethren,

In light of the COVID – 19 Pandemic we must remind ourselves of the negative impact the 2008 financial crisis had on our Fraternity. We can use the information gathered from our member restoration program for Brothers lost in the 2008-09 period and develop a strategy based upon the lessons we learned.

In these uncertain times, many of our brethren are in danger of being furloughed from work or placed on reduced hours and will be making difficult decisions on where to spend their money. We do not want our Brethren to be worried about losing their Scottish Rite membership.

Therefore, during this crisis, I am tomorrow suspending action on removing members from our rolls for non-payment of dues until June 15, 2020. I realize this decision is not something any of us expected to contemplate, but under these dire circumstances, I feel this is the right direction for the right reasons. It simply does not send the appropriate picture of Brotherly love to continue processing suspensions when there is so much fear and uncertainty.

If one of your Valleys is struggling with paying per capita at the end of this year, contact us and we can adjust the bill for those members who otherwise would have been suspended under normal operations. Our Grand Executive Director will notify Valleys of this change in process, but I strongly encourage you to also share it and to emphasize with your leadership teams that this is an opportunity for contacting all members using multiple formats like calls, emails, videos, etc. We need to remain connected. Also, please try to contact previously suspended members to get them back.

If you have any questions or want to discuss further, please contact me.

Fraternally,

Jim

James D. Cole, 33°

Sovereign Grand Commander

Message Date: 4/2/2020

A REVISED VERSION OF THE STATUTES OF THE SUPREME COUNCIL IS AVAILABLE

The current version of the Statutes of the Supreme Council is available in Sentinel to view, download or print. You may access this document along with an additional document that explains the changes inserted following the 2019 Biennial Session. If you have problems using the Document Library, please contact Computer Services.

Your Computer Services and Sentinel Team

Message Date: 4/1/2020

SUPREME COUNCIL DIRECTORY

An updated version of the Supreme Council Directory is available in the Document Library located on the Forms and Document menu in Sentinel.

Please stay safe and well!

Computer Services and Your Sentinel Team

Message Date: 3/20/2020

MEMBERSHIP PLASTIC CARD ORDERS

Please continue to email your membership card order forms to as needed. Although the House of the Temple is closed, if we have your order prior to reopening, we will have the information we need to deliver the cards to your Valley more quickly once we return to the office.

Supreme Council Computer Services

Message Date: 3/19/2020

MARCH MEMBERSHIP RENEWAL NOTICES

The March follow-up membership renewal notices were mailed to your members on March 18 for the 119 participating Valleys.

Supreme Council Computer Services

Message Date: 3/18/2020

TO OUR ST. LOUIS & SAN DIEGO WORKSHOP ATTENDEES

In light of the ongoing public health & safety threat resulting from COVID-19 (Coronavirus), we have decided to cancel BOTH the St. Louis workshop, scheduled for March 27–28, and the San Diego workshop, scheduled for April 24–25. If you pre-registered for either of these events, you should have received an email from Sovereign Grand Commander Cole. Our staff currently is working to refund your registration fee, but we kindly request your patience during this process.

Hotel reservations— If you used our direct link to book your hotel room, your reservation already has been canceled. If you reserved your room by any other means, you will need to cancel that reservation personally.

Airfare—While we cannot refund your airfare, we do recommend you contact your airline directly to see if they are issuing credits or refunds during this time.

Workshop Rescheduling—We do not plan to reschedule either of these workshops but instead are workingohave audiovisual materials available in the next few weeks. We will notify you via email (if possible) and via social media when these are ready.

Questions—Please contact our Membership Services department via membership@scottishrite.org.

Questions—Please contact our Membership Services department, 202–777–3114, Monday–Thursday, 7 am to 5 pm, Eastern Time, or membership@scottishrite.org

Please stay safe and well during this challenging time!

Your Sentinel Team

Message Date: 3/11/2020

MARCH DUES REMINDER NOTICES TO UNPAID MEMBERS

The dues reminder notices for Valleys participating in the March billing are being printed. All notices are scheduled to be mailed to the members by March 18.

Message Date: 2/20/2020

2019 ANNUAL REPORTS ARE AVAILABLE IN SENTINEL

Hello, All:

You will find the three sections of the 2019 Annual Report in Sentinel. Dropdown the Member menu and click on Supreme Council Reports. The three sections are the Annual Alpha Member Listing, Annual Gains and Losses, and Annual Recapitulation. Click on the blue link to open the report.

Best regards,

Your Sentinel Team

Message Date: 2/18/2020

DOCUMENT LIBRARY

Some Sentinel users have received an error message when downloading documents from the Document Library. It would tell the user that no application was available to open the document. This has been corrected. It was caused by changes that browsers like Chrome made in a recent update. Sentinel had to be modified to handle the changes. If you continue to have problems downloading files, please contact Computer Services at SCCS@ScottishRite.org.

Your Sentinel Team

Message Date: 2/3/2020

HOUSE OF THE TEMPLE STAFF CONTACT INFORMATION

A new version of the House of the Temple staff contact list has been uploaded and displays the most current staff information. You will find the list in the Sentinel Document Library.

Your Sentinel Team

Message Date: 12/23/2019

The House of the Temple closed at 2pm on Thursday, December 19, and will reopen on Monday, December 30.

Happy Holidays to All!

Message Date: 12/22/2019

ADDING AND EDITING MEMBER EMAILS

If you are unable to add or edit emails in Sentinel, follow these instructions. On a members Profile page, hold down the Ctrl key on your keyboard and the F5 key at the same time. You will see the page refresh. You should now be able to add or edit emails. You should not have to do these steps again.

Message Date: 12/10/2019

2019 SUSPENSIONS AND OTHER END-OF-YEAR MEMBERSHIP STATUS CHANGES DUE BY January 15, 2020

We close the books for the 2019 processing year at midnight on January 31, 2020, EST. Because we are still in the 2019 processing year during January, in order for status changes to be processed, they must have an effective date of 12/31/2019 or earlier. Therefore, with the exception of deceased dates, please be sure that all status changes submitted via Sentinel during January 2020 have a 2019 or earlier effective date.

IMPORTANT! Use a 12/31/2019 or Earlier Effective Date. Please do not submit status changes during January with a 2020 effective date.

All Valleys should use Sentinel to submit end-of-year suspensions, and all suspensions should be entered in Sentinel by January 15; however, we urge you to report early because your SGIG or Deputy must approve all suspensions electronically in Sentinel before they become effective and thus not subject to the 2019 per capita assessment.

The final per capita assessment for 2019 will be based on Valley end-of-year membership totals as shown on its year 2019 Annual Report, minus the members who are exempted from the per capita assessment (SGIGs, Deputies, Emeriti Members, Grand Cross members, and senior exempt members). Your cooperation in meeting the above deadline for submitting suspensions, along with any other changes of status that are effective as of 2019 or earlier, will be greatly appreciated.

Thank you!

The Supreme Council Computer Services Team

Message Date: 11/5/2019

ATTENTION VALLEY BILLING VALLEYS! SIGN UP FOR THE NOVEMBER RENEWAL NOTICES IS NOW CLOSED.

There are 91 Valleys participating in the November follow-up dues reminder mailing. The file has been sent to the printer, and the notices are scheduled for mailing on or about November 15.

Thank you for your participation!

Supreme Council Computer Services

Message Date: 11/4/2019

VALLEY BILLING VALLEYS-NOVEMBER DUES STATEMENTS

November 4 is the last day to let us know if you want November dues notices sent to unpaid membes. We have not heard from the following Valleys:

Santa Rosa, CA

Lawrence, KS

Lexington, KY

Charles County, MD

Franklin, NC

Deadwood, SD

Portsmouth, VA

Thank you!

Supreme Council Computer Services

Message Date: 9/12/2019

SENTINEL RECORDS AND MEMBERSHIP CARDS FOR 2019 HONOR RECIPIENTS

We have begun updating the records of the 2019 Honor Men to KCCH and 33° in Sentinel. We have also begun printing and mailing to each Valley the updated cards for your new KCCH and 33° members. We print the cards according to the conferral date. For example, if a member is conferred on a later date such as October 1, we will not update his record and print the card until we are near that date.

Also, because we receive many regular card orders each week, these cards are printed at the same time that we print the cards for the newly elected Honor Men, so your shipment may contain cards for both groups.

If you have questions, please contact the Supreme Council Computer Services.

Message Date: 9/11/2019

2020 DUES STATEMENTS

The 2020 dues statements are due to be mailed the week of September 16. They were delayed this year due to the 2019 Biennial Session.

Message Date: 7/28/2019

Washington, DC, Power Outage!

Pepco, the power company serving Washington, DC, experienced an equipment failure on Saturday, July 27, which caused an interruption in Sentinel and email delivery. The system was offline from 5pm Saturday until 1pm Sunday. All service has now been restored.

Message Date: 7/22/2019

ALL DUES RECORDS HAVE BEEN UPDATED TO INCLUDE THE BALANCE DUE FOR 2020!

The annual "Rollover" of dues is completed. All membership dues' information in Sentinel will now include a balance due for 2020. We are in the process of reviewing the records, but we could use your help. Please spot-check records to ensure that the correct amount for 2020 is displaying in the member records.

Thank you!

Computer Services

Message Date: 7/17/2019

2020 MEMBERSHIP CARDS

The 2020 membership cards have been shipped to each Valley. If your Valley has not already received your shipment, you may expect it any day.

The 2020 card print file was created on May 9; therefore, any member added as an initiate, reinstatement or affiliation after that date will not be included in your shipment. However, we are printing these addtional cards in-house and will mail them to each Valley.

ROLLOVER TO 2020 DUES AMOUNTS

We are still gathering information from a few Valleys regarding their 2020 dues details, as soon as we have resolved these issues, the 2020 dues balances will be inserted into Sentinel. A notice will be posted here when we are ready to perform the rollover to 2020 dues. If you have questions, please contact us!

Supreme Council Computer Services

Message Date: 6/24/2019

Brethren all,

Starting this 2020 cycle, an optional "Automatic Membership Renewal Program" for paying Dues through the Scottish Rite Member Portal is available. Your Valley will be informed by email of Members who sign up to participate. The transactions will be processed in August and the monies will be applied towards the 2020 dues year.

Members will get an email reminder a few days before the payment is processed.

As with any new program, there will be questions. Below, we have addressed the ones we anticipate to be the most common.

1. How will the system differentiate between Valleys with differing Dues?

The billing structure will not change as the result of the "Automatic Membership Renewal Program." Every Valley currently has a Control Page in Sentinel that displays its Dues structure. The billing system is programmed to use this Valley Dues structure information to calculate each members Dues. The "Automatic Membership Renewal Program" will debit a members credit or debit card at the appropriate time and amount, working, as it currently works, to calculate Dues.

2. How will the system handle those Valleys that have fewer than four Bodies or a Brother with memberships in multiple Valleys?

The "Automatic Membership Renewal Program" will work the same as it works today for online payments or payments by mail, except it will be automatic. It will automatically enroll the member in the proper Bodies of each Valley based on his personal Dues record in Sentinel.

3. Please explain the timeline from Dues payment to Supreme Council, and the transfer of the Valley funds, and the charge per member for the service. What amount of the Dues will be withheld and when will the Valley get the check?

How and when the Finance Office handles monies received from Members, and the amount withheld will remain unchanged from the current system.

This week, an email will be sent to Brothers who use the Scottish Rite Member Portal to introduce and explain the program.The text will read:

Brother,

In direct response to input from our Brothers, the Supreme Council of the Scottish Rite, SJ, has created an "Automatic Membership Renewal Program" to pay your annual Dues, giving you the option of having your dues automatically deducted from your credit or debit card using the online Scottish Rite Membership Portal.

This is a completely optional program and is available now by visiting https://my.scottishrite.org and clicking on "MY VALLEY."

The automatic deduction will occur in August annually, and the payment will be applied to the following Dues year. You will receive an email reminder a few days prior to the payment being processed. Remember, you may opt out of the program at any time.

We hope this will help you avoid the "end-of-year" Masonic dues crunch that so many of us experience.

Fraternally,

Dean Alban

Director of Membership Services

Message Date: 6/5/2019
Attention! Billing Valleys 2020 Dues Documentation Form Needed by June 18th, 2019 for the Annual Dues Rollover.

Please send your completed 2020 Dues Documentation Form to Jkraus@scottishrite.org or call (202) 777-3115 if you need the 2020 Dues Form.

*Even if there are no changes we need to log and file a response for 2020 for your valley either by a clear email stating there are no changes for 2020 or by completing the 2020 Dues Documentation Form with your changes for 2020. Please Reply to: Jkraus@scottishrite.org or call me if you have questions on any area of the Form.

Here are the Valleys that have not reported:

Clarksdale

Message Date: 5/28/2019
The House of the Temple with be closed on Tuesday (5/28) due to the water being shut off at the Temple and surrounding neighborhood for water main repairs. The work is expected to be complete by the end of the day on Tuesday and we plan to be back at work at 7 am EDT on Wednesday. We will let you know if there are any changes.
Message Date: 5/14/2019

2020 Membership Cards

The print file for the 2020 cards was sent to the printer on May 9. The cards are in process this month and will be sent to all Valleys by June 30. This shipment will not include members added as initiates, reinstatements or affiliations after May 9. However, as in the past, Computer Services will print the remaining cards inhouse as soon as we receive our blank supply of 2020 plastic cards in June and will mail them to the Valleys. This applies to any new members added this year whose 2020 card was not in your June shipment.

Message Date: 4/28/2019

Online Dues Payment Emails and Sentinel Email Blasts

We recently upgraded the Sentinel Server. As a result, some of the database generated emails such as the notifications for online dues payments that go out to the Valleys and also email blasts created in Sentinel were not being sent. We believe that this issue has now been resolved and the emails that were stored on the server have all been released. Therefore, you may receive several emailed notifications all at one time.

Thank you for your patience while we worked to resolve this issue.

The Sentinel Team

Message Date: 2/20/2019

2018 Annual Report

The 2018 Annual Report is available in Sentinel. Go to the Member tab and choose Supreme Council Reports. Look for Annual Alpha Member Listing, Annual Gains and Losses, and Annual Recapitulation. Click the file to open it.

Message Date: 1/14/2019

MAJOR RESTORATION EFFORTS UNDER WAY! PLEASE READ.

There are several restoration initiatives underway, and outreach to our members is being conducted on an on-going basis to restore membership of our lost Brothers. Below are the details of the 2 major programs currently being utilized.

1) Senior Restoration- Supreme Council Statutes allow the dues to be waived for any member of the Rite who is over age 80 and has a financial need. Currently we are contacting and reinstating members who were over age 80 when they were suspended between the years of 2014-Present. This is essentially a retroactive application of the existing statute. No doubt we will also find some of our older members have passed away, allowing us to provide support for widows and also to update our database. NO PER CAPITA will be charged to Valleys for members who are restored through this program.

2) Grand Commander’s Restoration Program- The 2018 GC Reinstatement Program has been extended into 2019. The program waives PAST dues for members who are a) 75 and under and b) have been suspended NPD for more than 3 years. The members need only to pay the current years dues to be in good standing. As in previous years, NO PER CAPITA will be charged for restored members who fail to pay the 2019 dues. As of January 1st, 2019, members who were suspended NPD in 2016 are eligible for this program.

Every possible effort is being made to ensure that ALL of the men reinstated under either of these programs are in good standing in their Blue Lodges. If it comes to our attention that a member has been restored who is NOT in good standing in his Blue lodge, we will remove him from the Scottish Rite rolls immediately, and make every effort to assist him in getting back in good standing in his Blue lodge.

These programs are being executed under the direction of the Supreme Council Membership Committee. Check with your Orient Deputy or SGIG to find out if your Orient is participating in the programs.

You should have already received a list of members of your Orient or Valley who are eligible for these two programs. If you did not receive those lists OR you have other questions, please email Maynard Edwards at medwards@scottishrite.org

Supreme Council Membership Services

Message Date: 1/9/2019

CHANGES TO HOW PREFIXES ARE HANDLED IN SENTINEL

To All Sentinel Users:

I have been instructed by the Grand Executive Director to remove all name prefixes in Sentinel except the following:

Mr.

Brother

Illustrious Brother

Miss

Mrs.

Ms.

The purpose for this is to maintain database integrity. Over the past forty years, the prefix list has grown to a point where there are currently 178 prefixes in the dropdown list. There is no consistency in formatting and many of the entries are obsolete or duplicated. This is causing database processing issues and must be corrected.

All prefixes that are not on the above list are being removed from the member records. From this point on, the prefixes listed above will be the only options available in the prefix dropdown menu in Sentinel. However, you can still enter prefixes in the “Preferred Name” field as needed such as “Dr.” and military rank.

I have begun the process for removing the prefixes that are not on the short list. Before I began, I created a spreadsheet containing the records to be updated. The list includes the member’s number, name, Valley, and prefix to be removed. I am happy to share your Valley’s list on request.

Thank you for your cooperation!

Your Sentinel Team


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