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Important Messages

Message Date: 4/18/2018

Forms and Documents Library

The Document Library is up and running. Sorry, folks! I forgot to post a message when the issues were resolved. Access to the documents is based on your "Office" role. If you cannot see the documents, please contact tfannin@scottishrite.org.

Message Date: 3/26/2018

Forms and Documents Library

The Forms and Document Library is down for maintenance. It just came to our attention today that the permissions were not set correctly, which allowed a Valley user to upload a file. This caused the feature to malfunction. Please do not access Forms and Documents while it is under construction. We will post a notice here with instructions for use once the maintenance has been completed.

Thank you!

The Sentinel Team

Message Date: 3/15/2018

ATTENTION! VALLEY BILLING VALLEYS: MARCH DUES NOTICES

For the Valleys that instructed the Supreme Council to send out March dues reminders to unpaid members, those notices are going into the mail on Friday, March 16.

Supreme Council Computer Services

Message Date: 2/26/2018

REMOVAL OF 2017 SENIOR MEMBER EXEMPTIONS

To all Valleys that reported senior members for 2017, these exemptions were deducted from your annual per capita, and a list of these members was emailed to you during the week of February 19.

Because senior exemptions are effective for one year only, it is now time for us to remove these 2017 senior member exemptions from the 2017 member records to prepare for the 2018 per-capita year. We will perform this function on March 1.

Today, February 26, each Valley was emailed a 2018 Form 80s. You may begin submitting these exemption forms at any time. Valley Billing Valleys should submit the forms by June 11 to ensure that your seniors do not receive a 2019 dues notice. All other Valleys may submit up until December 31, 2018.

Message Date: 2/20/2018

CELEBRATE THE CRAFT 2018

Is your Valley preparing to Celebrate the Craft on May 19, 2018? Click here to find out how you can raise funds for your local Scottish Rite Charity, increase membership and much more!

For additional information on this event, please contact Jess Blossfeld at JBlossfeld@scottishrite.org or call 202-777-3187.

Message Date: 2/15/2018

2017 ANNUAL REPORT

The three sections of the 2017 Annual Report are now available in Sentinel. You will find these reports under the “Members” tab. Hover your mouse pointer over “Members,” and then click the “Supreme Council Reports” menu option. Next, look for "Report Types" labeled as Annual Alpha Member Listing, Annual Gains and Losses, and Annual Recapitulation.

Message Date: 2/12/2018

March Dues Notices

Thank you Valleys for responding the March Dues Notices Survey. All Valleys have reported.

Message Date: 2/1/2018

Service has been restored to fax line, 202-222-0292, Computer Services office. Fax line, 202-464-0487, remains out of service.

Message Date: 2/1/2018

THE 2017 PROCESSING YEAR HAS ENDED AND THE 2017 ANNUAL REPORTS ARE BEING FINALIZED

The 2017 processing year ended at midnight, January 31. We are working to generate the 2017 Annual Report and the invoices for the final 2017 per-capita assessment.

Also, we can no longer accept 2017 senior exemptions as once the books are closed for the year, they cannot be re-opened. We will begin accepting 2018 senior exemption forms in March. Please do not report 2018 senior exemptions until we send each Valley a new 2018 Form 80(s).

Message Date: 1/30/2018

FAX MACHINES OUT OF SERVICE!

We are experiencing interal phone line connection issues that have taken our fax machines out of service. Fax numbers 202-464-0487 and 202-222-0292 are offline at the present time. We will post a notice here when they come back online.

We regret this interruption in service.

Message Date: 1/22/2018

IMPORTANT! 2017 FINAL PER-CAPITA ASSESSMENT AND 2017 ANNUAL REPORT

The processing year for the 2017 Annual Report will end at midnight on Wednesday, January 31,EST. To ensure that your 2017 per capita is correctly assessed, please have all member status changes entered and finalized by January 28 to allow the Supreme Council Computer Services staff ample time to complete all processing.

Thank you!

Message Date: 1/3/2018

IMPORTANT INSTRUCTIONS FOR JANUARY 2018!

Our processing year for the 2017 Annual Report runs from February 1, 2017 until January 31, 2018. When submitting suspensions, demits, reinstates, affiliations, and expulsions during the month of January, please use an effective date of 12/31/2017. If you submit a status change during this time with a 2018 effective date, we will change the date to 12/31/2017, and the change will be included in the 2017 Annual Report. We will begin processing 2018 changes after the Annual Reports are generated on February 1.

Also, please enter your 2018 officers into Sentinel as soon as possible because these officers are listed in the online Member Portal. We will be emailing a 2018 Officer Form to each Valley, so you can either update Sentinel or return the form to us so that we can enter them.

Thank you!

Message Date: 12/22/2017

HAPPY HOLIDAYS FROM THE SENTINEL TEAM

Our office will be closed until January 2. If you have Sentinel access problems, contact tfannin@scottishrite.org.

Message Date: 12/14/2017

IMPORTANT DATES: All suspensions for “NPD” or “Other Causes” must be submitted via Sentinel by January 15. Additionally, all suspensions must have an effective date of 12/31/2017 or earlier. We do not begin processing any member status changes with a 2018 date until February 1.

1. Report 2017 suspensions by January 15, 2018

2. Report 2017 demits, deaths (2017 or earlier), expulsions, affiliations, and reinstatements by January 28.

Actives and Deputies Will Now be Approving Suspensions

Starting immediately, all suspensions must be approved by your SGIG or Deputy. This process will be transparent to the Sentinel user. You will submit the suspensions for “NPD” or “Other Causes” as you have always done using Sentinel. However, before Sentinel delivers the requests to the Supreme Council Computer Services for activation, Sentinel will now deliver the suspension requests to your SGIG or Deputy for review. Your SGIG or Deputy will then submit an electronic approval message via Sentinel to the Supreme Council Computer Services. Once we receive this message, we will update the member’s status to “Suspended.”

However, the SGIG or Deputy may deny the request. If the request to suspend is denied, the SGIG or Deputy will send a message back to the user who submitted the suspension for review. This return message will appear in the Sentinel notification message box which is located on Sentinel’s black menu bar. If a message is available, the box will be outlined in red and will tell you the number of messages that are available. Click the icon to open the message box.

Because the suspension reports will go to the SGIG or Deputy to be approved or denied, we must ask that the Valleys submit their suspensions by January 15, 2018, to allow time for them to be reviewed and activated. Therefore, please report your suspensions as soon as possible.

For all other status changes, such as demits, deaths, and reinstatements, you have until January 29 to report, as these types of changes will continue to come directly to the Supreme Council Computer Services for immediate activation.

Message Date: 12/12/2017

IMPORTANT! PLEASE READ REGARDING THE GRAND COMMANDER’S 2017 REINSTATMENT PROGRAM

The Supreme Council Membership Services Department is contacting suspended Brothers as part of the Grand Commander’s 2017 Reinstatement Program. This program stipulates that if the member responds that he is interested in restoring his membership, then Membership Services immediately reinstates him and sends him an invoice for 2018 dues as well as a 2018 membership card. The member then has until November 2018 to pay his 2018 dues. If he has not paid his 2018 dues by next November, the Supreme Council staff will remove him from the Valley's roles by suspension for non-payment of dues.

THE VALLEY WILL NOT PAY 2017 PER CAPITA FOR ANY MEMBER REINSTATED UNDER THIS PROGRAM! THE PER CAPITA WILL BE AUTOMATICALLY DEDUCTED FROM THE 100% PER CAPITA INVOICE THAT THE SUPREME COUNCIL OFFICE OF FINANCE SENDS THE VALLEY IN FEBRUARY 2018.

If you have questions or concerns about this program, please contact Judy Fletcher, jfletcher@scottishrite.org or call 202-777-3114.

The Supreme Council departments of Membership Services and Computer Services thank you for your cooperation as we work to bring back members to the Scottish Rite and to your Valley!

Message Date: 11/6/2017

Sentinel users:

Be alerted to the fact that all suspended members who are in the Sentinel System were edited to reflect the removal of very old dues amounts and replaced with 2018 current dues to prepare for reinstating brothers wishing to come back into the Scottish Rite under an amnesty program for current dues only.

This write off only affects members suspended in years before 2015. Last year this program was responsible for over 300 members coming back into the Scottish Rite across the Southern Jurisdiction.

Message Date: 9/21/2017

TO ALL VALLEY BILLING VALLEYS

You have the option this year to participate in a November follow-up dues billing. A few weeks ago, Computer Services emailed all Valley Billing Valley Secretaries a survey form asking if they would be interested in the follow-up dues reminder. The feedback so far has been very favorable. Therefore, if you would like to enroll your Valley in the November billing, please complete the form and return it to jkraus@scottishrite.org. Our printing company has asked that we provide them with a total count of notices by October 1, so we need to hear from you ASAP.

If you did not receive the form, or would like more information, please contact Julie Kraus (jkraus@scottishrite.org).

Please let Julie hear from you even if you do not want to enroll your Valley in the November billing so that she will know to not contact you again. To those Valleys that have already returned the survey form, we thank you!

Your Supreme Council Computer Services Team

Message Date: 8/24/2017

The Sentinel Team wishes to extend our Congratulations to the 2017 Honor recipients. On Monday, August 28, we will insert the 33° into the records of the Honor men who were conferred on August 22 at the Biennial Session. The remaining new 32° KCCH and 33° recipient records will be updated based on their conferral date. That is, as soon as they are conferred, we will change their Degree in Sentinel. Also, we will send updated membership cards to the Valley for all new Honor men. Your Valley does not have to order these cards.

Once again, Congratulations to all!

Your Sentinel Team

Message Date: 7/17/2017

We have received word from the mailer that the 2018 cards are running behind schedule because they were just recieved from the printing company a month late. The mailer will begin shipping them ASAP.

Message Date: 7/5/2017

THE ROLLOVER TO THE 2018 DUES BALANCES HAS COMPLETED. PLEASE SPOT-CHECK MEMBER RECORDS TO ENSURE THE BALANCES ARE CORRECT. IF THE 2018 DUES AMOUNT IS INCORRECT, NOTIFY COMPUTER SERVICES IMMEDIATELY. THANK YOU!

Message Date: 6/12/2017
Thank you to all Billing Valleys for your 2018 Dues Documentation Updates
Message Date: 6/8/2017

IMPORTANT REGARDING THE ANNUAL ROLLOVER OF MEMBERSHIP DUES!

The annual rollover of dues will take place on or shortly after June 30. At this time all member dues balances will be updated to display a balance due for 2018. Also at this time the print file for the 2018 dues notices will be sent to the printer for the 160 Valleys participating in the Valley Billing System. If your Valley participates and you have not submitted the Valley Dues Documentation Form, please do so ASAP. Also, if your Valley participates and you have senior exemptions that you have not reported, get those in ASAP.

Message Date: 5/18/2017

ANNOUNCING A NEW MEMBER OF OUR COMPUTER SERVICES/SENTINEL TEAM!

I am pleased to announce that Julie Kraus has joined our team as the new Assistant to the Director of Data Management and Operations. Julie is now handling member card orders and member status changes such as Dual/Plural affiliations, regular Southern Jurisdiction affiliations (Form 660), and reinstatements not currently in Sentinel (Form 660). Julie is also learning the Sentinel System and will be assisting with Sentinel training and support. You may contact Julie at jkraus@scottishrite.org and 202-777-3115.

Let’s give Julie a warm welcome!

Tammy Fannin

Director of Data Management and Operations

Supreme Council Computer Services

Message Date: 4/25/2017

THE 2018 MEMBERSHIP CARD PRINT FILE HAS BEEN SENT TO THE PRINTER. VALLEYS SHOULD EXPECT TO RECEIVE THEIR SHIPMENT OF CARDS NO LATER THAN JUNE 30.

Message Date: 3/23/2017

The 2018 member card form was emailed to all Valley Secretaries on Thursday, March 23. This form must be completed and returned to tfannin@scottishrite.org by April 10. This form contains your instructions for printing and shipping the 2018 plastic membership cards for your dues paying and dues remitted members. If you did not receive the emailed form, contact tfannin@scottishrite.org.

Message Date: 3/1/2017

Form 80s to report 2017 Senior Exemptions was emailed to all Valley Secretaries on March 9. If you did not receive the email, please contact jfletcher@scottishrite.org.

Message Date: 2/27/2017
The 2016 Annual Report is now available in Sentinel under Members - Supreme Council Reports: Annual Alpha Member Listing, Annual Gains and Losses, Annual Recapitulation
Message Date: 2/21/2017

Attention! Valley Billing Valleys - The dues file for the March follow-up dues notices has been sent to the printer, and the notices are due to be mailed to the members by March 16.

Message Date: 2/21/2017
The dues payment screen in Sentinel has been updated to accept payment credits for 2018 and charitable donations. Donations may also be entered on a member's Profile Screen (main record).
Message Date: 2/16/2017
The 2017 processing year began on February 1. The statistics on the Welcome to Sentinel screen were reset to zero. All statistics on this page now reflect 2017 status changes.
Message Date: 2/13/2017

MARCH FOLLOW-UP DUES NOTICES--We will send the file to the printer at the end of this week for the March Follow-up Dues Notices. We have recieved instructions from all Valley Billing Valleys that want to participate in the March billing.

Message Date: 2/1/2017
All data entry was concluded for the 2016 Annual Report on January 30. We will begin entering 2017 Valley membership status changes as soon as we conclude the processing of the 2016 Annual Reports. You can continue to submit changes through Sentinel, but be aware that we have them on hold for the present time.
Message Date: 1/6/2017

We are receiving multiple reports of suspensions and demissions with an effective date of January 2017. Please note! No 2017 status changes will be included in the 2016 yearend totals. Therefore, these members will still be considered active members in 2016 and they will be assessed the 2016 per capita tax.

Message Date: 1/3/2017

Please have all 2016 end-of-year suspensions, demits, and so forth, entered by January 29. PLEASE! DO NOT SUBMIT ANY STATUS CHANGES WITH A 2017 EFFECTIVE DATE AS IN 1/1/2017. The month of January is for processing all remaining 2016 work for the 2016 Annual Report. We do not process 2017 status changes until February.

Message Date: 12/9/2016
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